In order to create timetables you first need to define the things you want to create timetables for. In Mimosa these are called resources and they are defined and managed in Resources view. In schools and universities resources are, in most cases, teachers, rooms and students or sets of students (groups or classes) but may also include equipment such as projectors and other teaching aids. You can define whatever resources you like and, with the help of categories, you can give names and shortcuts for each type of resource you create. Once you have created a few resources go to the Events view to start defining which of your resources need to be present for each of the events or activities you want to schedule in your timetables.
In this view you can:
Resources are the basic building blocks of the database. Edit the list of resources (such as classes, teachers, rooms and subjects) with the help of the keys [Insert], [Enter] and [Delete] or the corresponding menu selections or buttons.
For each resource, you have to enter a
Go to page Create and edit resources to start creating your resources.
You can create your own categories for resources in Options|Categories and replace the categories suggested here. The maximum number of different categories is 7 and you can create up to 8191 resources.
You may already have a convention how to add shortcuts to the resources, such as the initials for the names of persons or room number. The only rule set by Mimosa is that a code must be unique (any other resource or event cannot have the same code). These codes are meant for internal use, and you can select to display or hide them when publishing the timetables. The maximum code and name lengths are 15 and 200 characters, respectively.
Mimosa has been used in various different environments, not only in schools and universities. Resources and resource categories can be built freely for your specific need. Here are few typical examples of the ways how Mimosa has been used:
If you start with a new empty file, click first the [Insert] key or the appropriate add button to create your first resource. You will then see the view below where you input the Code and Name for the resource and select the appropriate category for it from the list of available resource categories. When you later on create events, they will be displayed below these fields.
If you like to enter the teacher name "John Smith" here,
Replace the suggested code and name ("ComponentX") with something more meaningful and accept your code by clicking [OK]. It is a good idea to create a couple of resources for each category just to test how the system works. At the start, the list of resources may look something like that below:
The columns PLANNED, ALLOCATED, SCHEDULED and LINKS have at the start the value 0, but their values are determined by the values of the events that use these resources and they are automatically kept intact by Mimosa. You cannot edit them in this view.
After you have created your resources (and also events) you can view them in a list like the one below, which represent a complete Mimosa file where they have been scheduled. You can sort resources by any criteria and you can change the current resource by clicking [Enter] or F2.
When some of the resources is double-clicked, the list of events using this resource is displayed on top of the resources (if they exist). Double-clicking some of the resources again hides this list again. This functionality is useful when you like to keep the list of dependent events visible.
The order of the resources in the list can be changed by clicking the title row, or with the help of the Move up and Move down buttons or by sorting them according to some appropriate criteria (Tools|Sort). Note that it is very easy to import the list of resources via Clipboard, provided you have entered it in a spreadsheet application with a format below (Code, Name, Category number):
With Edit menu selections you can modify the list of resources. See also Create and edit resources
This selection creates a new resource. Each resource represents a resource (such as a group, teacher or room in school environment). Each event contains one or more resources, selected from the list of all resources you have created. When you create a new resource, replace its default code, name and category with the your resource information. See more information at Create and edit resources.
This selection edits the information of the current resource: the code, name and the category of each resource. The category describes the type of the resource. See more information at Create and edit resources.
This selection deletes the current resource after you have confirmed the operation.
This option duplicates the activated resource by creating a new resource with the same name and category. The code for the new resource is generated automatically by using the last clicked resource code as the basis (by appending letters a, b, c, …). You can modify all fields of this resource later on.
Selected resources are copied to the Clipboard. Each submenu provides a different format for the table it creates. In each selection, you always create in the resulting table the resource code as the first column, but the content in other cells in each row depend on the particular menu selection. Many selections have analogous formats with the similar selections in Events view.
Note that the title row captions (containing texts like "CODE", "NAME", "PLANNED",...) are always omitted.
The description of the available Clipboard formats in this selection can be found in Import and Export with Clipboard|Resources view.
In the last three selections you can choose to calculate the periods from the Scheduled periods, from the Allocated periods or from their difference, Unscheduled periods.
The resource codes, names and category numbers (1-7) can be pasted from the Clipboard and added to the resource list, if their codes are not found from the list. If a matching resource code is found, its name and category is replaced with the Clipboard content. The lines have the same format as in its mirror selection Edit|Copy to the Clipboard|2 Codes, names and categories [Ctrl+C].
This selection is a mirror operation to Edit|Copy to the Clipboard|2 Codes, names and categories. They both use the same format:
Changes the colour of the current resource.
Moves the current resource up.
Moves the current resource down.
Selects the font used in this window.
Shows detailed information of the selected resource in tree structure. For more information about this tool, select Event Info.
This selection shows or hides a window on top of the Resources view, showing all events using the current resource in their collections. Double-clicking the list of resources has the same effect. In Events view you have a similar functionality to view the resources of the active event.
This selection will show/hide the following snapshot timetable of the current resource and the current week. User the arrow keys on bottom of the table to change the week.
This selection shows or hides the weekly periods of resources.
This selection shows the weekly periods of resources multiplied by the number of weeks.
This selection shows the cumulative weekly periods of resources.
This selection shows the weekly scheduled periods of resources.
By entering the code or name (or a substring) locates the first resource that matches the search criteria and makes it the active one. The search method is not case-sensitive. Press [F3] to locate the next code with the same search criteria.
This extended search mode allows the user to locate only those resources that have links to selected events or those that do NOT have links to selected events. Click [F3] to locate the next code with the same search criteria.
Finds those resources that have links to one or more of the selected events.
Finds those resources that do NOT have links to one or more of the selected events.
Locates the next resource that matches the search criteria and makes it the active one.
Finds other resources with the most similar event links compared with the current (last activated) resource. Resources are listed in the order of best match, each resource code followed by the percentage number indicating the similarity of their event links (100%=exact match). This option can be used for grouping purposes to find students who have made the same selections.