Intake scheduling permits to use the same schedule or allocation of periods all over again. In some institutions similar kind of events are repeated several times during the school year. This tool may save a lot of time, if many events repeat the same pattern over again. There are two approaches to solve this in Mimosa, and both are presented here.
Creating intakes by merging Mimosa files is an recommended approach, since in most cases the scheduled periods do not have to be cleared during the process.
In Intake Scheduling the same pattern of all or selected events are run several times during a year. The number of intakes vary, but the principle is the same. If the events for all intakes are similar, it is easier to create timetables for only one intake and then duplicate results for other intakes. Typically groups or students are different in each intake. If group-based scheduling is applied, groups must be renamed for each intake. In case of personalised timetables, the students for each intake must be changed accordingly.
The simplest way to perform this task is Mimosa is to create separate files for each intakes, export them to text files with File|File Export and then merge them together with File|File Add selection. Mimosa provides a built in tool in this selection, which is described at the end of this section.
After all files have been combined the result might look like this (Resources view):
Note that each group (LineA, LineB, LineC) requires a different code, since the groups are dependent on the intake.
In the Weeks view the patterns for each intake are easy to see. Note that using intake prefix in codes (rather than postfix) organises the codes in a more readable order. If the intakes are overlapping (which is not the case in this example), user may be forced to remove conflicts after adding the other intake files - or use the selection Tools|Check for conflicts.
In order to recode the resources and events across intakes with a minimum effort, use the Clipboard-based selection Tools|Code conversion and a spreadsheet application.
Intake scheduling is solved similar also in the case when intake weeks overlap. When files are merged, Mimosa automatically removes conflicts if they occur.
This selection enables you to pick a set of events and move them right or left and create various intakes of the selected events. They represent events for each intake, and the operation must be repeated as many times as there are intakes. If you have already scheduled periods, moving of events may cause conflicts. They are automatically cleared during the process.
When you apply this selection, Weeks view becomes automatically activated. Select first the events you want to move right or left, starting from the first week.
When these events have been selected they become highlighted. Click then either Move events to right or Move events to left. After each move, the grid is updated accordingly. When the move is complete, select Quit or [Cancel].
If you have already scheduled the periods, moving the events to other weeks may result in conflicts. They are automatically cleared after each move.