Topic 6 of 10
Topic 6 of 10
If there exists at least one course with one more components, you can start assigning lectures into timetables. The maximum number of weeks is set to one (=1) in Options|Limits - as in this example - there is no need to go to Weeks view to allocate the lectures to weeks or terms since it is done automatically.
Press first [F3] to locate the next timetable with at least one unassigned lecture. This timetable (master timetable) will then be located in the top-left corner of this window where you modify its content. All other timetables you see in this window are automatically loaded according to the course that is currently activated.
The following symbols are used in the timetables:
This cell is EMPTY, and there are no courses activated, or all courses connected with this timetable have been inserted.
This EMPTY cell constitutes a gap (emphasized with the icon)
The active course can be inserted in this EMPTY cell.
The active course cannot be inserted in this EMPTY cell.
Course SEA646 is inserted in this cell.
The active course can be swapped with this course.
The active cell contains a booking (of type Meeting).
The simplest way to modify the cells of timetables is to double-click them. The status of the cell is changed and the application takes care of everything what follows and also gives you hints what you can do and why. Here are some examples:
marks a cell where a lecture can be assigned.
Double-click that cell to assign or remove a lecture. The application shows all other components connected with the course and prevents of making double-bookings. The number in the brackets indicates the desirability of this slot with respect to the number of the gaps it will eliminate.
marks a cell where the assignment of a lecture is prohibited.
Double-click that cell to find out the reason why the assignment is impossible. You can also clear this cell, although the lecture is not currently activated. The number in the brackets indicates the number of timetables preventing the assignment.
There are several ways to navigate across the timetables. You can double-click any other timetable on the screen or use the arrow down and up keys or pull-down menu to change the current timetable. Click the (yellow) list of courses below the timetable to activate another unassigned course or double-click the (blue) list of collection to move to another timetable.
After assigning lectures into timetables, you can move them around with [F7] and [Shift+F7] or make/cancel bookings in a painted area with [SPACE] or [Ctrl+O]. It is also possible to swap lectures of two courses by pressing [F6], if that option is permitted.
You can also Undo or Redo all changes by pressing [Ctrl+Z] or [Ctrl+Y], respectively. See the Edit command for the extensions to these commands.
Once you have assigned lectures into the timetables, you can monitor your work by viewing the statistics on the screen and when the last lecture is assigned, you will be informed about it. After at least one lecture of some course has been assigned into the timetables, you can go to File|Print selection and start printing the timetables,
If your school has more than one term in the school year, active next the Weeks view, which was not needed at all in the one-term example.