Bookings

Bookings prevent the users from assigning lectures in unwanted weeks or timetable slots. There are two kinds of bookings available: weekly bookings for courses and timetable bookings for component timetable cells. For both kinds of bookings you can define three different texts that can be used describe the reason to prevent assigning of lectures. If you do not want to show some of the bookings in your timetable reports, you can always replace them with a blank text. Select Options|Categories to change booking texts.

Weekly bookings are used to prevent unintentional allocation of lectures to certain weeks. Click [Space] to set and remove a bookings in Weeks view grid. In this view, Edit menu contains selections Book this course and Book this week to change several booking status in several cells at once.

Timetable bookings are used to prevent unintentional assignments of lectures into specific cells in timetables. Click [Space] to set and remove a bookings in Timetables view - or paint a rectangle in and then click the Bookings button when several cells are going to be changed simultaneously.

Useful tips to change and copy bookings effectively:

1. If there is a need set bookings to several cells and/or several component timetables and weeks at once, the selections in Options|Limits should be used. For instance, this tool enables to create all day events for all timetables at once.
2. It is also possible to copy timetable bookings from one week to another in Weeks view by first clicking the grid on the week column where bookings are copied from, and then select Edit|Copy week. Next the target week where bookings are going to be copied to, is clicked and then selected Edit|Paste week Special|3 Bookings to this week.
3. Another way to copy bookings across timetables is to use the tool Show timetables. User has first select the component timetable and week where bookings are going to be copied from and paint the cells in the timetable that are going to be included. Clicking Copy button stores the selection into memory, and when Paste button is clicked when another timetable is active, the selected bookings are copied to this timetable.