Print or publish timetables and reports

In addition to your timetables, Mimosa allows you to generate many other reports from your schedule file. The File|Print or publish menu selection opens a window which allows you to choose the type of report to generate, the content to include and the format in which the data should be presented. All reports can be printed to a printer or generated in HTML format for publishing as web pages on the Internet or your intranet. You can see some examples of Mimosa reports in the Report section below and there are more on our Support page).

The Report window consists of five tabs. The Report tab is open initially so you can select the type of report to generate. Once you have confirmed the report type the Selections tab is opened so you can choose the data to include in the report. Before you print or generate your web pages you can also customise the report layout and content with the optional selections on the Print, Timetables and Other tabs. All options on all tabs are described below.

The reports are either printed or published as web pages by clicking either the Print to printer or Publish on web button respectively in the Selections tab.

All the report settings you define (excluding the selected codes and weeks) are stored and used the next time the report window is opened. Note that in the menu selection File|Profile you can Save and Open alternative settings for different purposes.

Summary of all tabs in this window:

It is also possible to create many useful reports with the Clipboard. Resources view and Events view contain several alternatives in their Edit|Copy to the Clipboard selection. After copying, invoke the spreadsheet application and select Edit|Paste in that application.

Report

Select the appropriate report form from the list below and then click the Confirm report selection button. You are next prompted to select the codes that are going to be included in the report. The Selection tab becomes next active and you can select which codes are going to be printed.

The most popular reports are the third (3. Timetables) and the sixth (6. Compact schedules), whereas other reports gives you statistical data of periods by Resources and Events, which have alternative Clipboard selections in other Events and resource views (Edit|Copy to the Clipboard). If you have selected to create web pages for events, you can link to them when appropriate.

Samples of the report formats using default parameters are presented below:

1. List of events

This report selection creates a table of selected events and their weekly periods. Instead of publishing or printing this report, you could also create a similar kind of output to the Clipboard in Events view, using the menu selection Edit|Copy to the Clipboard and the following submenus:

  • Edit|Copy to the Clipboard|2 Codes, names, categories and PLANNED
  • Edit|Copy to the Clipboard|3 Codes and periods
  • Edit|Copy to the Clipboard|5 Codes and periods in weeks

Sample report:

Note: When you click the event code on CODE column, you can view detailed information (resource list and schedule) of the current event.

2. List of resources

This report produces a table of selected resources and their weekly periods. Instead of publishing or printing this report, you could also create a similar kind of output to the Clipboard in Resources view, using the menu selection Edit|Copy to the Clipboard and the following submenus:

  • Edit|Copy to the Clipboard|2 Codes, names, categories
  • Edit|Copy to the Clipboard|3 Codes and periods
  • Edit|Copy to the Clipboard|5 Codes and periods in weeks

Sample report:

Note: When you click the resource code on CODE column, you can view detailed information (events and schedule) of the current resource.

3. Timetables

This report is the most widely used, which creates configurable timetables for selected resources. Each cell can also contain links to event pages containing all the details of the events. The contents of each cell in the timetable like the timetable layout is defined on Timetables tab. The list order of resources in timetables is the same as it was defined when events were created.

Timetables view provides also alternatives to create various kind of snapshot timetables to the Clipboard. Some of the timetables are created in line and matrix layout. You may like to use from the selection Edit|Copy to the Clipboard some of the following submenus:

  • Edit|Copy to the Clipboard|1 Master timetable
  • Edit|Copy to the Clipboard|2 Linked timetables
  • Edit|Copy to the Clipboard|3 Timetables by category
  • Edit|Copy to the Clipboard|4 Timetables by weeks
  • Edit|Copy to the Clipboard|8 Compact timetables
  • Edit|Copy to the Clipboard|10 Calendar timetable

Sample report:

It is possible to select to apply transparent empty cells, displaying the background image on cells which do not have any content.

4. Events by resources

This report produces a list of resources with their linked events. When an item on the resource list is clicked, it links to a table of all events having this resource in their resource list. The same result is obtained on screen when user double-clicks a resource in Resources view. In the selection Edit|Copy to the Clipboard the following submenus produce a similar kind of information:

  • Edit|Copy to the Clipboard|7 Codes, names and periods of events
  • Edit|Copy to the Clipboard|8 Codes, names and periods of events in weeks

Sample report:

5. Resources by events

This report produces a list of events with their resources. When an item on the event list is clicked, it links to a table of all resources of this event. The same result is obtained on screen when user double-clicks an event in Events view. In the selection Edit|Copy to the Clipboard the following submenus produce a similar kind of information:

  • Edit|Copy to the Clipboard|7 Codes, names and periods of resources
  • Edit|Copy to the Clipboard|8 Codes, names and periods of resources in weeks

Sample report:

6. Compact schedules

This report format contains three variants.

  • Basic form prints the timetables in matrix form with columns as time periods, whereas the selection
  • With room information lists events by resources plus the rooms that have been associated with the periods
  • All events in the same timetable displays all event timetables stacked in one timetable

Click the appropriate report variant to go to next selections. Note that all selections in Timetables tab do not apply to these reports.

Basic form:

With room information:

All events in the same timetable:

To create a report of the type below, set Resource rows to "None" in Timetables tab. In this way you will gain more cell space for event names.

Selections

Select codes

Select the events or resources from here that you want to include in your report. You can select individual codes, select one or all categories or combine both these selections. Note that when publishing timetables on web, some schools do not like to include all resource categories, such as teachers.

Print to printer

Click Print to printer if you want to print your reports to printer. You can then start printing by clicking the button Print on bottom of the page.

Publish on web

Click Publish on web, if you would prefer to print it as an HTML (Hyper Text Markup Language) file. If you have selected Publish on web, you can then adjust the page layout of the report in the HTML-settings panel. You can then start printing by clicking the button Web on bottom of the page.

When starting to Publish on web, you normally input only the starting page, and the application will then create needed pages where user can then find through the starting page. It is a good practice first store the page in your own computer, check the results and then upload them on internet or intranet.

You can use any browser to view the web pages you create. Typically, you store all web pages in the same folder (default folder selected by Mimosa is \Documents\Mimosa\Web), upload the pages on the web, and then link from your website to the main file (such as mfw3.htm) you select when you click the Web button.

If you are going to publish the web reports in Intranet only, check [x] Publish on Intranet. In this case web pages do not by default include links to external web addresses.

Why publish your timetables and other reports on web?

  • you can easily inform all people in your school or organisation where ever they are
  • HTML used in web pages is a widespread format and the reports can be edited with several applications
  • you can save nature and paper
  • it is easy to send the links of web pages via email, and view it with any browser
  • you can preview the reports to be printed by using the corresponding web version

Include weeks

Select the first and last week that you want to include in your report. If you have created timetables for one week only, this selection is not enabled. You are allowed to select as the last week the latest active week - a week which has at least one period allocated or one booking in its timetables.

In case you have aligned Mimosa weeks with calendar weeks (by checking [x] Align Mimosa weeks with calendar in Options|Time), the week selection is shown in calendar format, as in the example below. Otherwise, links to weekly timetables are shown in list format.

Selecting one week from the calendar takes you then to the selection of timetables of resources:

HTML page settings

HTML page settings includes selections that enable you to format the appearance of the web pages you create. This requires some basic knowledge of HTML syntax, but changing the default settings is in most cases not necessary.

In Link to the page shown top of web reports you can input your own HTML tag shown on the top right corner of each page. This tag can contain any text or an HTML command, such as the link to your school's or company's homepage (or any other URL). For instance, if your school's name is My School and its homepage is www.myschool.com, type

<a href=http://www.myschool.com>My School</a>

to create a link to your school's homepage.

Note that you can use also plain text here. If the link is not compliant with html standards, the layout of the page may look strange.

You can also display the logo instead of text or display both and also a title caption which comes visible when user moves mouse over the image. To take an example of our company page www.mimosasoftware.com, you can experiment this option further and type (or preferably copy this text):

<a href=http://www.mimosasoftware.com><img src=http://www.mimosasoftware.com/images/mimosalogo.jpg></a>

This will display the image stored in the address http://www.mimosasoftware.com/images/mimosalogo.jpg as shown below:

If you also want to add a caption below the image and a title (visible on mouse-over), create a link which looks like that below:

<a href=http://www.mimosasoftware.com><img src=http://www.mimosasoftware.com/images/mimosalogo.jpg border=0 title=Mouse-over text><br>Mimosa Software Ltd.</a>

Remember to replace the used sample links and captions by those of your own. Adding the link to the web page of your school, organisation or company increases also its visibility on web.

Use style sheets to enhance your web reports

You can use the button Edit HTML style file "style.txt" to insert the lines of this text file as the first lines after the <body> tag in each of the web reports Mimosa creates. This enables you to select your fonts, colours, add a background image or use other available visual effects you like to apply. The lines you type are stored in the file "style.txt". When Mimosa starts to create web pages and if it finds this file from the Mimosa installation folder, all the lines of this file are inserted after the <body> tag. For instance, you may add JavaScript and/or Cascading Style Sheets (CSS) code lines or preferably links to external files which contain them.

Below is a simple example of a one-line "style.txt" file you might like to use (consult an HTML specialist if needed or check the source code of an working HTML page):

<link rel="stylesheet" type="text/css" href="style.css">

When this one-line text file is inserted, the instructions of the style sheet file ("style.css") are applied to change the appearance of the web reports. If you create a style file containing only one line as above, you may afterwards change the format of the web reports by just editing the contents of the file "style.css" - which is the recommended approach. Note that in this case, the "style.css" file must also exist in the same folder where the web reports are stored, but you can add another location for this file.

If you like to write the .css instructions in the file "style.txt", you must insert the tags <style> and </style> to the top and bottom of the file.

Below is an example of a simple .css style sheet file which also adds the background image "bg.jpg" to all web reports, provided this image file exists in the same location where the web reports are stored:

{
	font-family: Verdana;
}
body {
	background-color:White;
	background-image:url('bg.jpg');
	background-repeat:no-repeat;
	background-attachment:fixed;
	background-position:left top;
	margin:20px;
	font-size:12px;
	color:Navy;
}
table {
	background-color:transparent;
	border-collapse:collapse;
	border-color:Navy;
	padding:0px;
	margin:0px;
}
td {	
        padding:4px;
	margin:0px;
}

HTML additions

The selections in HTML additions allow to automatically insert html code lines before and after the timetables. As in the case of the file "style.txt", the files "header.txt" and "footer.txt" are searched for in the Mimosa installation folder, and if they are found, their contents is inserted before ("header.txt") and after ("footer.txt") the timetable section of the report, respectively. These files can be used as additional comments, and they can contain any text in HTML syntax. These files are used only in the Timetables report (3rd report format).

When Insert Facebook button is selected, Facebook button is inserted into the bottom left corner on each created page.

HTML web link colours

In Colour codes for web links you can set the colour codes for the displayed text, or codes for the web links to other pages, visited pages and so on. The resulting content of the tag <body> is displayed below in <body text="#7f0000", link=...> and it is automatically inserted on top of each web report. If you are using style sheets, their definitions override these colour selections. Click Restore default colours to use the colours Mimosa provides by default.

Extension in file names:

If None is selected as the File extension in links, the HTML version of the report is printed in a one (and often large) text file with the file name defined below in the Main HTML-file. If None is NOT selected, the Main HTML-file is then assumed to be the index file for all the codes and they refer to a set of HTML-files having as their reference tags the selected File extension (such as .htm or .html), whereas in the referenced HTML-files the same file extension is used as in the main HTML-file. The default and preferred extension is .htm

The file names of the referenced HTML-files begin by default with the character x, unless you have supplied another leading character in First character in file names. The purpose to use a special character in file names helps sorting and deleting files that are obsolete or created for temporary testing purposes only. (You can dedicate the files with their first character is z to be used only for testing purposes, for instance).

In file names, the second character is the report number and the next three characters denote the current week number. The following characters come directly from the used resource or event code, after replacing some special and national characters by underscore (_) and changing them to lowercase. This ensures that all reports create unique file names, since they are all stored in the same folder.

Navigation (intranet): If your file contains several weeks, each of the individual timetable page contain three arrows near the top left corner: [<] [^] [>]. The [<] arrow takes you to the previous week and the [>] arrow takes you to the next week. The up arrow [^] takes you to the timetable's home page (the column of weeks). If you publish the timetables in Internet, the arrow images are read from Mimosa web pages instead: , and .

Note that in the case of one week, the set of files Mimosa creates is smaller, since the week directory files are not needed. All files are created in the same folder as specified in the main file.

When the set of web pages is about to be created, only the name of the main file ("filename.htm") is selected. At the start, Mimosa suggests file names according to the number of report selected, in format "mfw1.htm", "mfw2.htm",... The file names of reports can be changed and they are automatically stored to be used later on. Note that the names of the files containing weekly indexes of resources are fixed "week001.htm", "week002.htm",... and other file names are automatically generated from the codes of the resources and events. If timetables are created only for one week, these files are not needed.

For the readers of the timetables the main file (such as "mfw1.htm", "mfw2.htm",...) is the most relevant, since it contains links to other web pages created. When you publish the timetables on web and the name of the main file is "filename.htm", add the link to that page from your homepage in the following format: <a href="filename.htm">Timetables</a>

Character set

You can select the appropriate character set which is used in all web reports you create. This is essential, if your language contains some special characters that are not correctly shown when publishing timetables or other web reports.

The selected character set is used in the header section on every web page that is published. Select it from the drop-down menu or enter its name in the edit box below, if the desired character set does not exist on the list.

If the name of the character set is blank or <none> in the edit box, the meta tag below is not added to the <header> section.

<meta http-equiv="Content-type" content="text/html; charset=ISO-8859-1">

Below is a description of the available character sets - the default character set is ISO-8859-1:

Character setDescription
ISO-8859-1Latin alphabet part 1 - North America, Western Europe, Latin America, the Caribbean, Canada, Africa
ISO-8859-2Latin alphabet part 2 - Eastern Europe
ISO-8859-3Latin alphabet part 3 - SE Europe, Esperanto, miscellaneous others
ISO-8859-4Latin alphabet part 4 - Scandinavia/Baltics (and others not in ISO-8859-1)
ISO-8859-5Latin/Cyrillic part 5 - The languages that are using a Cyrillic alphabet such as Bulgarian, Belarusian, Russian and Macedonian
ISO-8859-6Latin/Arabic part 6 - The languages that are using the Arabic alphabet
ISO-8859-7Latin/Greek part 7 - The modern Greek language as well as mathematical symbols derived from the Greek
ISO-8859-8Latin/Hebrew part 8 - The languages that are using the Hebrew alphabet
ISO-8859-9Latin 5 part 9 - The Turkish language. Same as ISO-8859-1 except Turkish characters replace Icelandic ones
ISO-8859-10Latin 6 Lappish, Nordic, Eskimo - The Nordic languages
ISO-8859-15Latin 9 (aka Latin 0) - Similar to ISO 8859-1 but replaces some less common symbols with the euro sign and some other missing characters
ISO-2022-JPLatin/Japanese part 1 - The Japanese language
ISO-2022-JP-2Latin/Japanese part 2 - The Japanese language
ISO-2022-KRLatin/Korean part 1 - The Korean language
UTF-88-bit Unicode
UTF-1616-bit Unicode
windows-1250Central and East European Latin
windows-1251Cyrillic
windows-1252West European Latin
windows-1253Greek
windows-1254Turkish
windows-1255Hebrew
windows-1256Arabic
windows-1257Baltic
windows-1258Vietnamese
windows-874Thai
<none>(No character set is defined.)

HTML <table> formatting parameters

The parameters Cellspacing (=x), Cellpadding (=y), Border (=z) and Width (=p%) are parameters used in the HTML tables, to change the cell properties and the width of the table:

<table cellspacing=x cellpadding=y border=z width=p%>

For example, if you like display your timetables without borders, select Border=0, and if you like to use a thin border, select Border=1.

The Cell font and size text defines the appearance of each individual cell in the tables and it can be used for scaling purposes, in most cases to produce a smaller font than the default, in order to fit all the needed contents of each event in the cell. For instance, selecting <font size=1> uses the smallest font size.

Use the drop-down list Table colours to define the background colours used in the table cells. Mimosa uses eigth colours to highlight different elements in web reports, such as titles, empty cells, events, resources and bookings in timetables. Select the colour from the list and then the appropriate colour from the colour dialog to change the current colour selection.

If you have used a background image in your web reports (see the stylesheet example above) and you have checked [x] Transparent empty cells, the tables are transparent on empty cells, showing the background image in place of the predefined background colour.

If you do not want to use these predefined colours, uncheck [ ] Use table colours. If you have defined colours for events and/or resources, they are used in web reports instead of the default colours. Click the button Restore default colours to use the set of colours Mimosa provides by default.

When you click to change the colour, a list of web-compliant colour codes is shown. You can sort this list by colour name or by colour luminance. Scroll to select the appropriate colour and click [OK] to select it or click [Cancel] if you do not want to change the current colour. Click Options|Colours for more information on colour selection.

[x] Show title lines and [x] Use colours enable or disable the use of page titles and whether or not to display colours in the tables, which you can define in the Table colours below. There are eight colours that can be used to distinguish free cells, cells having titles, bookings or periods etc. If you check [x] Restore factory settings, the default HTML colours of Mimosa are used instead.

Print

Select here the general printing settings and start printing to printer or create HTML-files of your reports.

You can choose if you like, to include the time stamp ([x] Show time) and a comment (Comment) in the headings. If the default header takes up too much space, leave the selection [x] Three-line headers unchecked. You can also change the content of the [x] Comment line here.

The following option is available only if you have selected to print on printer:

    If you have stored your school's logo (or some other .bmp image file) with the name logo.bmp in your Mimosa folder, it can be previewed on this screen and printed on top of each page, provided that you have NOT checked the selection [X] Three-line headers.

    The width of the rectangular area for the image will occupy the page width, but you can adjust its height (0-30 lines) in Height of "logo.bmp" (measured by the number of lines. The image is automatically stretched to fit the reserved area on top of each page.

Week format:

When printing or publishing a week range on top of the timetable reports, you have the following options in the Week format:

SelectionOutputSample
None(Empty)(Empty)
Week nameName of the weekTerm3
Date rangeDate range10/23/2011-10/29/2011
BothWeek name + date rangeTerm3, 10/23/2011-10/29/2011

If you have not selected to [x] Align Mimosa weeks with calendar in Options|Time, you have the following options:

SelectionOutputSample
None(Empty)(Empty)
Week nameName of the weekTerm3

Resource code format:

You can also select how to display the resources on top of the timetable reports in Resource code format:

SelectionOutputSample
None(Empty)(Empty)
CodeCode of the resourceCONNERY
NameName of the resourceConnery, Sean
Code:NameCode and name of the resourceCONNERY:Connery, Sean

Use Select Printer Font for reports that are printed to printer and Select HTML Font Face for printing to HTML-files. The selected font is used in the text on that button. If the option [x] Apply HTML Font Face is checked, the selected font will be used as the default font type in HTML-reports, and otherwise the default font of the browser is used.

Start printing or publishing of your report by pressing the Print or HTML button.

Timetables

The selections on this tab configure the appearance of the published and printed timetables. Each timetable is a matrix having as its top and left titles the days of week and time periods, and each timetable is printed on a new page.

You can edit the appearance of the cell contents of the timetables in many ways. From the Timetable cell preview you can see how the individual cells in the final timetable will look like:

Each cell of the timetable can have up to 200 rows to describe the content of the event (event line plus its resources lines) that have been scheduled to that slot. If the event constitutes a sequence over two or more time periods, all the available rows are efficiently used to display information about the current event. If no events are allotted, the cell is left blank, and if it contains a booking, the selected booking text is centred in the cell. If that cell contains a Comment, it replaces the booking text.

Cell content format:

The first line in each cell is reserved for the event code and/or name and the following for the list of resources of that event:

Event row
Resource row1
Resource row2
Resource row3
...
Resource rowN

The Event Row is always shown in Bold, whereas the resource lines are printed as "normal". If you check the option to Create event references (Web only), Event Row is bold and underlined, and when you click it, the event page is opened.

In the Event row you can change its appearance:

SelectionOutputSample
None(Empty)(Empty)
CodeEvent codeENG123
NameEvent nameEnglish for Beginners
BothCode NameENG123 English for Beginners

Names of resources shown:

The same rule applies to the Resource rows panel as well:

SelectionOutputSample
None(Empty)(Empty)
CodesResource codeCONNERY
NameResource nameConnery, Sean
BothCode NameCONNERY Connery, Sean

Codes and names of resources shown:

If you select None in both selections, the cells are always left blank.

From the selection Categories included you can select all those categories of the resources you want to show in each cell.

List of timetables

When you have selected to publish the timetables, the list of resources to select timetables is generated for each week. If you have selected to publish the timetables from one week only or your file contains only one week, the list is shown without the week selection.

If you have selected to publish timetables for teachers only, you will see the list below:

If the timetable of the selected resource on the current week is empty, the name is displayed in italics (for instance "S. Chapman"). When the mouse is moved on a name of this list, the number of periods and bookings of this resource on this week is shown (for instance "DAUGHERTY: 22 periods, 0 bookings").

Display the same cell content in all timetables?

You can select to use the shown cell format in all timetables by checking the option [x] Apply "All timetables" (default). If you uncheck this option, you can optionally select to print or publish the cell contents differently for each timetable category. Select the category from the dropdown list and change the format according to your preferences in this category. For instance, you might like to create and show different timetable layouts for groups and teachers.

If you leave the option [] Apply "All timetables" unchecked, the category of the current timetable to be published or printed is checked and the Categories included and Cell content format selections are changed according to your selections, resulting in different timetables for each resource category.

You can insert comments in timetable cells in two ways:

a) You can add free comments to any cells in Timetables view, by pressing [Ctrl+E] or selecting Edit|Comment this slot. The comments can be added to empty cells, or to cells with periods or bookings.

b) You can also define special kind of resources that contain additional text information about the current event and add them to the event's list of resources. They work in a very similar fashion as the comments above, but they are connected with the Mimosa data file and their locations move along with the timetable changes.

Preferably use resources from the category Subjects or any other category that you have NOT checked the property Prevent conflicts for in Options|Timetables. If you have not checked this conflict prevention option for this resource category, Mimosa never checks for conflicts for them and these resources can be used freely whenever they are needed. The shown text - which is written in the name field of that resource - may include information about tests, equipment or books or something similar additional information for the timetable readers.

In Timetable cell height you can set the minimum and maximum number of rows in the cells of the timetable matrix. When printing on printer, the number of rows is sometimes lowered in order to force the timetable to fit into the page.

Set the minimum number of rows (Minimum cell rows:) high, if you want to print timetables with (about) similar cell heights and if you want to ensure that all resources of the events are shown, set the maximum number (Maximum cell rows:) high. Try out different combinations with your favourite fonts and page layout (portrait or landscape) to find the optimal results. You can set both numbers to their maximum values (200) to produce cells of equal height and fill the page with the timetable. This concerns the case when reports are printer on printer.

When creating reports on web, the row numbers are also adjusted by the browser.

Show in timetables

These special selections allow you to make specific adjustments to the cell contents. In most cases you do not need to change the default selections.

    [ ] Unscheduled periods

    If you want to print or publish also the number of unscheduled periods at the bottom of each timetable page, select this option.

    [ ] Description as footer

    When selected, this option adds File description or reminder text in the selection Options|Description to the bottom of each page in Report 3.

    [x] Empty timetables

    Select this option if you want to print or publish also timetables which are empty (no periods scheduled or bookings set). This (paper-saving) option is recommended when printing timetables, but not necessary when publishing them on web. In the latter case, they result in missing links from other timetables.

    [ ] Numbered lessons

    To help tracking events, this option adds running numbers ([#a - #b] for sequences of periods and [#a] for single lessons) to the bottom of each cell, indexing all lessons of all events in their order of appearance, from the first lesson [#1] and first week on, taking also into account (possible) different lengths of weeks.

    [x] Manually selected rooms

    Check this option if you have changed the rooms of event periods individually and you want to display the room selections in timetables accordingly (default). Go to selection Tools|Select rooms manually or select the room in Timetables view with Edit|Select room manually [Ctrl+R] to update the connections of events, time-slots and rooms. Note that you can select the rooms manually only for those events which contain no resources in the category of classrooms. If you have problems in scheduling all periods of some event in the predefined room, delete the room from the resource list of that event and then select the rooms manually.

    [x] Dates in timetables

    This selection adds the dates to the timetables below days of week and also displays them in Timetables view. This option is available only if you have selected to Align Mimosa weeks with calendar in Options|Time and the length of the current week = 1.

    [x] Cell comments

    If you like to print or publish also the comments that you have attached to cells in Timetables view (Edit|Comment this slot), check this option.

Other options

These options allow you to change the layout of the timetables in various ways. Most of the selections apply to web reports only.

    [ ] Hide matching resource

    When selected, Mimosa will not display the resource in the timetable cells which is identical with the current timetable, since this information is redundant. In most cases, it is recommended not to check this option, since timetables may look confusing because of a missing resource from cells. (This option does not distinguish the differences of manually selected rooms, if you have used them.)

    [x] Center-align cell rows vertically

    When selected, the content of each cell is vertically positioned in the middle of each cell, otherwise to the top.

    [ ] Suppress last empty cells

    You can check this option, if you do not want to print the last blank cells. If you have defined 12 time periods per day, but on average only the first 8 of them is in use, you can avoid printing them and save this space for active cells. This option is most useful when printing to printer.

    [x] Wrap lines in cells

    If you want to wrap the event names, resources and comments to several lines, select this option. In some cases, this option may help to fit all event resources in timetable cells. When publishing timetables, the browser automatically wraps the lines. (When you are about to print individual timetables that show each student of each event, you should also select to print the codes of the students instead of their names to be able to fit them all in the printed area).

    [x] Equally spaced columns (Web only)

    This option instructs the browser to create equally spaced columns for each day, and narrower column(s) for time-periods, independent of the text lengths in the cells in each column. When not selected, the browser automatically selects the column widths for each day. When printing to printer, the columns always have the same width.

    [x] Create event references (Web only)

    When selected, Mimosa creates also links and event pages instead of only showing the event in the main report. When you click the event link on your web report, it opens the page containing detailed event resource and scheduling information of this event.

    [x] Create resource references (Web only)

    When selected, Mimosa creates also links and resource pages instead of showing the resource in the main report. When you click the resource link on your web report, it opens the page containing detailed resource scheduling information of this resource.

    When you have published a web report, you are prompted to update the event and resource pages. With the above options you can create more compact timetables and show less information in the original web reports, since the event and resource pages displays all the needed information from event and resource timetables on all weeks. You can also select what to display on the event page.

    [ ] Add links to .ics files (Web only)

    If you have selected the option [x] Create resource references (Web only) above and checked [x] Add links to .ics files (Web only), Mimosa automatically creates the .ics file for the schedules of the current resource. If you upload also these .ics files which are stored in the same folder as the HTML files, users can then click the file from their links (shown in brackets after the resource name or code) to download them and open in their favourite calendar applications or mobile devices.

    [ ] Left align timetable cells (Web only)

    The texts in the timetable cells are by default aligned in the middle. If you select to left align them, all texts start from the left border of each cell.

    [ ] Time-periods on both sides (Web only)

    When selected, time-periods are displayed also as the last column in timetables (Report 3, web version). When not selected, they are shown on the first column only.

    [ ] Horizontal layout (Web only)

    When this option selected, timetables are shown horizontally. Default selection is vertical (days of the week side by side).

    [x] Lower case file names (Web only)

    When this option selected, all web page names that are created are automatically converted to lower case. This ensures that when pages are uploaded to web, the resulting page links work locally and also after uploading, since often files are converted to lower case automatically.

    [ ] Show event memos (Web only)

    When selected, the memo text you have entered for events are displayed below the event name in event web pages. You can turn this feature on and off with the shortcut [Crtl+K] or in Options|Other and edit memos on all Mimosa views.

    [ ] Show resource memos (Web only)

    When selected, the memo text you have entered for resources are displayed below the resource name in timetables. You can turn memo feature on and off with the shortcut [Crtl+K] or in Options|Other and edit memos on all Mimosa views.

    [ ] Create also daily timetables (Web only)

    This selection creates also daily timetables for resources, having the names "yyyymmdd.htm". This option is available only if you have selected to Align Mimosa weeks with calendar in Options|Time.

Other

The report settings in this view concern the Reports 1, 2, 4 and 5. The various settings that are meaningful to use depend on the report selected.

Reports 1, 2, 4, 5

With the selections

[x] NAME
[x] CATEGORY
[x] PLANNED
[x] ALLOCATED
[x] SCHEDULED
[x] LINKS

you can choose which titles from the events or resources you want to include in the report (the running number and the code are always selected by default, to enable identification of the data in all circumstances). Leaving some of the titles out gives you some extra space for the weekly periods and can make the appearance of the reports more compact.

If you want to print the periods for weeks calculated cumulatively or multiplied by the weekly lengths, click the appropriate check boxes

[x] Cumulative
[x] Multiplied

(The second option has no effect, if all weeks have the length=1). Sometimes it is more interesting to see the final results, periods in timetables instead of periods allocated to weeks. In that case, select the option

[x] Scheduled

Instead of calculating the values of ALLOCATED and SCHEDULED from all weeks (default), you can limit the calculation only to the week range that you selected in tab Selections.

[x] ALLOCATED and SCHEDULED from selected weeks only

If you like to exclude those events or resources from the list, which do not have any periods allocated to weeks that you have selected, you can check

[x] Select allocated codes only (ALLOCATED>0)

Reports 4, 5

If you have selected

[x] Averages

the number # of all weeks (=divider) is used as a divider in printing the supplementary average periods of PLANNED, ALLOCATED and SCHEDULED. Normally the divider is the total number of week lengths in the total planning period. If you want to add detailed information about the allocation of the periods over weeks for each event or resource, select

[x] Week grid

You can also add more information to each page by selecting

[x] Linked codes (only lists of resources) or
[x] Linked rows (detailed)

Reports 1, 2

[x] Repeat titles for each page

prints the titles you have selected on each page - instead of only on the first page.

Reports 1, 2, 4 and 5 (Web)

  • Code
  • Name
  • Both

depending on the selected option, displays for events and resources either the one character category code (C), category name (Category) or both (C:Category). This selection is available only for web reports - on printer the category code (C) is always selected.

Publish in batch mode

When you have selected to Publish in batch mode, you can publish the selected web reports again by checking them from the list and clicking the [Web] button. All report settings are based on the last time when they have been published individually, and so each of the reports to be included must have been published at least once. If you make a lot of changes to your Mimosa file, you should publish the reports again individually to update your selections and settings.